Office Manager/ Bookkeeper

About the position

Revamp Panels, LLC is looking for a Full-Time Office Manager/Bookkeeper to oversee administrative and bookkeeping tasks. This role involves managing HR functions, employee records, project compliance, and day-to-day bookkeeping activities including accounts receivable and payable, payroll, and year-end reconciliation. The ideal candidate will be organized, detail-oriented, and possess strong interpersonal skills to effectively interact with employees and customers.

Responsibilities

• Answering phone calls and emails from customers and directing them to relevant staff
• Maintain employee records and documents, manage employee insurance participation and health insurance renewals
• Recruiting, interviewing & assisting in onboarding new employees
• Coordinate with commercial liability insurance agent to prepare certificates of insurance for customers
• Follow up on unpaid invoices and utilize billing platforms for payment processing
• Maintain customer/job files including contract documents and payment receipts
• Creation of customer/job accounts and invoices, processing payments, and providing invoice/aging reports
• Issuing purchase orders and maintaining vendor accounts
• Calculation of wages and commissions for payroll management
• Transaction data entry, account reconciliations, and adjustments
• Maintaining/submitting company reports for licensing and tax purposes
• Interfacing with tax preparer(s) at year-end for IRS tax forms
• Organizing group events and activities to maintain a positive work environment

Requirements

• Previous experience as an Office Manager
• Bookkeeping experience
• Proficient in Microsoft Office, QuickBooks, and databases
• Well organized, detail-oriented, accurate, and reliable
• Strong interpersonal skills
• Notary Public certification (preferred)

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance