Office Manager/Bookkeeper

$43,680 - $59,280/Yr

Unclassified - Sparta, IL

Part-time,Full-time - Mid Level

Sparta, IL

About the position

As an Office Manager/Bookkeeper at our small arms manufacturing company located in Sparta, Illinois, you will play a crucial role in ensuring the smooth and efficient operation of our office. This position is integral to our business, as you will be responsible for managing financial records, overseeing administrative tasks, and providing support to the executive team. We are looking for a highly organized and detail-oriented individual who can multitask effectively and has a passion for the defense industry. Your role will involve maintaining accurate financial records, performing bookkeeping duties, and ensuring compliance with industry regulations. You will also be the primary point of contact for both internal and external stakeholders, making your communication skills essential to the success of this position. In this role, you will be tasked with maintaining our financial records, which includes managing accounts payable, accounts receivable, payroll, and bank reconciliations. You will also oversee the inventory of office supplies and coordinate with vendors to ensure timely delivery and maintenance of services. Supporting the management team with administrative tasks such as scheduling meetings, managing calendars, and organizing company events will also be part of your responsibilities. Additionally, you will assist in preparing monthly financial reports and budget forecasts, handle employee records, and assist with HR functions like recruitment and onboarding. We are committed to providing a dynamic and supportive work environment where you can grow professionally. We value diversity and are an equal-opportunity employer, ensuring that all employees are treated fairly and with respect. If you are looking for a role that combines your bookkeeping expertise with office management in a fast-paced industry, we encourage you to apply.

Responsibilities

• Maintain accurate financial records and perform all bookkeeping duties including accounts payable, accounts receivable, payroll, and bank reconciliations.
• Manage office supplies inventory and place orders as necessary.
• Coordinate with vendors, suppliers, and service providers to ensure timely delivery and maintenance.
• Support the management team with administrative tasks, such as scheduling meetings, managing calendars, and organizing company events.
• Ensure compliance with industry regulations and maintain confidential company records.
• Assist in the preparation of monthly financial reports and budget forecasts.
• Handle employee records and assist with HR functions such as recruitment, onboarding, and benefits administration.
• Serve as the primary point of contact for internal and external stakeholders.

Requirements

• Proven experience in bookkeeping and office management, preferably in the manufacturing or defense sector.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office Suite.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Knowledge of industry-specific regulations and compliance standards.
• Bachelor's degree in business administration, Accounting, or a related field is preferred.
• 3-5 Years of equivalent work experience in accounting, bookkeeping, etc. is required.

Nice-to-haves

• Experience with Warehouse Management Systems (WMS) or Enterprise Resource Planning (ERP) software.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance