Office Manager/Bookkeeper

$56,410 - $72,530/Yr

The Van Mart - Westminster, CA

Full-time - Mid Level

Westminster, CA

About the position

The Office Manager/Bookkeeper at Van Mart Inc. is responsible for overseeing the daily operations of the office and maintaining accurate financial records. This role is crucial for ensuring efficiency in office management and bookkeeping within a manufacturing environment. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Responsibilities

• Oversee day-to-day office operations, ensuring efficiency and productivity.
• Manage office supplies and inventory, placing orders as necessary.
• Coordinate communication between departments and serve as a point of contact for employees and external partners.
• Organize and maintain filing systems, both electronic and paper-based.
• Assist in planning and organizing company events and meetings.
• Maintain accurate financial records, including accounts payable and receivable.
• Process invoices, expense reports, and payroll in a timely manner.
• Reconcile bank statements and prepare monthly financial reports.
• Work end of year with CPA in getting paperwork finalized.
• Complete monthly sales tax and DMV taxes.
• Assist with budget preparation and monitoring.
• Ensure compliance with financial regulations and company policies.
• Provide administrative support to senior management and other departments as needed.
• Assist in onboarding new employees and managing office logistics.
• Implement and maintain office policies and procedures to enhance workflow.

Requirements

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 8 years of experience in office management and bookkeeping, ideally in a manufacturing environment.
• Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy in financial reporting.
• Ownership mentality and pride in work.
• Knowledge of manufacturing processes and terminology is a plus.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Employee discount