Office Manager/Bookkeeper

$48,000 - $55,000/Yr

Unclassified - Chattanooga, TN

Full-time - Mid Level

Chattanooga, TN

About the position

Join our dynamic team as an Office Manager at our thriving organization. As the Office Manager, you will play a pivotal role in ensuring the smooth operation of our office environment. In this position, you will oversee the day-to-day administrative operations of our office, which includes managing office supplies, coordinating meetings and appointments, handling correspondence, and ensuring efficient communication within the office. Your contributions will be essential in maintaining an organized and productive workplace, which is crucial for our success in the residential construction industry. As the Office Manager, you will manage office operations and procedures to ensure organizational effectiveness. You will oversee and support all administrative duties in the office, ensuring that the office is operating smoothly. This role requires you to coordinate with various departments to handle requests and queries from senior managers, maintaining a high level of professionalism and efficiency. You will also be responsible for maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement. In addition to these responsibilities, you will handle payroll processing and maintain employee records, which are vital for the smooth functioning of our human resources. You will assist in training development for new employees, ensuring they are well-integrated into our company culture. Managing phone systems and ensuring proper phone etiquette is maintained will also be part of your duties. Furthermore, you will organize and schedule appointments, meetings, and events, and maintain the office calendar to coordinate work schedules effectively. If you are a detail-oriented individual with a passion for maintaining an efficient office environment, we invite you to apply for the Office Manager position. Join us in our mission to drive operational excellence through effective office management.

Responsibilities

• Manage office operations and procedures to ensure organizational effectiveness.
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
• Coordinate with various departments to handle requests and queries from senior managers.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Handle payroll processing and maintain employee records.
• Assist in training development for new employees.
• Manage phone systems and ensure proper phone etiquette is maintained.
• Organize and schedule appointments, meetings, and events.
• Maintain the office calendar to coordinate work schedules.

Requirements

• 2 years of office management experience required.
• Proficient in office management software (e.g., MS Office).
• Excellent communication skills to effectively interact with staff at all levels.
• Strong organizational skills with the ability to prioritize tasks.
• Experience in clerical duties such as filing and record keeping.
• Ability to multitask and work under pressure in a fast-paced environment.
• Demonstrated proficiency in calendar management.

Nice-to-haves

• Experience in the residential construction industry.

Benefits

• 401(k)
• Paid time off