Office Manager (Custom Home Builder)

$48,000 - $48,000/Yr

Airlie Homes. - Wrightsville Beach, NC

Part-time,Full-time - Mid Level

Remote - Wrightsville Beach, NC

Construction of Buildings

About the position

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong leadership skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role is essential in maintaining a productive work environment and supporting our team in achieving organizational goals.

Responsibilities

• Accurately review, process, and manage invoices and payments while maintaining detailed records.
• Assist with assigning and tracking project costs to appropriate accounts.
• Work closely with the bookkeeper and accounting department to ensure seamless financial operations.
• Act as a professional and courteous point of contact for client inquiries and updates.
• Support the team with cost estimation and procurement of materials.
• Coordinate the ordering and timely delivery of materials to meet project deadlines.
• Monitor and replenish office supplies to maintain a productive work environment.
• Perform general errands and tasks as needed to support company operations.
• Handle insurance documentation and ensure compliance for projects.
• Maintain organized digital and physical filing systems for records and documentation.
• Oversee all office administration tasks, ensuring efficiency and organization.

Requirements

• Proven experience in administrative roles, preferably in construction or a related industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in accounting software and tools (experience with QuickBooks is a plus).
• Familiarity with supply chain and material ordering processes.
• Ability to work independently and collaboratively in a dynamic environment.
• A proactive approach to problem-solving with strong decision-making capabilities.

Benefits

• Health insurance
• Paid time off
• Employee discount
• Professional development assistance
• Flexible schedule
• Referral program