Office Manager - Disaster Restoration

$65,000 - $80,000/Yr

Specialized Recruiting Source - Ronkonkoma, NY

Full-time - Mid Level

Ronkonkoma, NY

About the position

The Office Manager position at our Disaster Restoration company in Ronkonkoma, NY, is a full-time role that requires a dynamic individual to lead our office operations and bookkeeping functions. This position is crucial for ensuring that our team provides exceptional customer service while maintaining efficient office management. The ideal candidate will be responsible for managing accounts payable and receivable, processing payroll, and maintaining accurate financial records using QuickBooks Online. Additionally, the Office Manager will interact with customers and insurance adjusters, requiring a high level of emotional resilience and strong negotiation skills. This role is not just about numbers; it involves fostering a positive work environment and providing leadership to office personnel. The Office Manager will also handle administrative duties, including answering phones, negotiating bills, and utilizing Microsoft Excel and Google Sheets for various tasks. We are looking for someone who can thrive in a fast-paced environment and is eager to contribute to the growth of our company. The position offers a competitive salary and opportunities for professional development within a supportive team environment.

Responsibilities

• Manage accounts payable and receivable, ensuring accurate financial records using QuickBooks Online.
• Process weekly payroll for all employees, ensuring compliance with regulations.
• Generate invoices for clients and follow up on outstanding payments, including invoicing insurance companies.
• Process and issue approved payments to vendors and contractors.
• Provide guidance and oversight to office personnel, delegating tasks effectively.
• Address conflicts or issues with diplomacy and professionalism.
• Oversee office operations, including inventory management and maintenance of office equipment.
• Provide administrative support to senior management, including scheduling meetings and managing correspondence.

Requirements

• Minimum of 5 years of experience in bookkeeping and payroll administration.
• Proficiency in QuickBooks Online and Microsoft Office Suite.
• Strong leadership skills with the ability to motivate and manage a team effectively.
• Excellent communication and interpersonal skills.
• Detail-oriented and organized, with the ability to manage multiple tasks efficiently.
• Knowledge of insurance billing processes and experience invoicing insurance companies is preferred.
• Bachelor's degree in accounting, finance, business administration, or related field is a plus.

Nice-to-haves

• Experience in the disaster restoration or construction industry.
• Experience with DASH accounting and job tracking software.
• Strong emotional resilience and ability to handle aggressive situations.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance