Office Manager & Event Planner

About the position

We are seeking a highly organized and dynamic Office Manager / Events Planner to join our team in San Francisco. This dual-role position is responsible for the smooth day-to-day operations of our offices in four regional hubs, while also planning, coordinating, and executing internal and external events. The ideal candidate is a proactive problem-solver with excellent communication skills and a flair for creating engaging and memorable events. This role is required to be in-office in downtown San Francisco five days a week.

Responsibilities

• Oversee general office operations, including supplies management, vendor coordination, and facility maintenance
• Serve as the first point of contact for staff and visitors
• Maintain office policies and procedures, ensuring they align with company goals
• Manage office budgets and track expenditure
• Coordinate with HR, Business Operations, and other departments to ensure smooth operations
• Plan and execute company events including staff meetings, client events, retreats, and celebrations
• Source venues, caterers, and vendors, managing all logistics and budgets
• Develop event timelines and run-of-show schedules
• Coordinate internal communications and promotional materials related to events
• Evaluate event success and provide post-event analysis
• Assist with a wide range of Business Operations responsibilities to support operations across the company
• Support special team travel requirements leveraging the company’s travel management platform
• Manage various regulatory and compliance obligations, e.g., state registrations
• Produce financial analyses of overall corporate travel spend and policy compliance

Requirements

• Bachelor’s degree
• 3+ years of experience in office management and/or event planning
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficient in Microsoft Office Suite and Google Workspace
• Ability to multitask and thrive in a fast-paced environment

Nice-to-haves

• Experience with event planning software (e.g., Cvent, Eventbrite, Asana)
• Previous experience in a hybrid or remote office setting
• Familiarity with budgeting and expense tracking
• Creative mindset with attention to detail
• Ability to anticipate needs and solve problems independently

Benefits

• Competitive base salary and a comprehensive medical, dental, vision, and 401k package
• Opportunity to own a significant piece of the company via a meaningful equity grant
• Unlimited vacation and flexible work schedule
• Ability to work remotely from anywhere in the United States, Canada & Europe, or join one of our regional hubs in Boston, SF Bay Area, or London
• Accelerated professional growth and development opportunities through direct collaboration and mentorship from leading industry expert colleagues across energy and tech