Office Manager/Executive Assistant/Bookkeeper

$50,000 - $50,000/Yr

Accounting & Tax Solutions - Burke, VA

Full-time - Entry Level

Burke, VA

Professional, Scientific, and Technical Services

About the position

We are seeking a detail-oriented Office Manager/Executive Assistant/Bookkeeper to join our team. This role is designed for an organized and proactive candidate with a strong management background and knowledge in various bookkeeping tasks. The Office Manager/Executive Assistant will oversee daily operations, ensuring the office runs smoothly and efficiently, while managing administrative tasks and supporting staff to create a positive work environment.

Responsibilities

• Answer, screen and transfer inbound phone calls
• Serve as the first point of contact for clients
• Provide general administrative and clerical support including mailing, scanning, photocopying, and faxing
• Maintain hard copy filing system and make appropriate updates to TaxDome
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Open, sort, and distribute incoming correspondence
• Maintain the schedules for the accountants and tax preparers
• Answer client requests
• Maintain and update client information in TaxDome
• Collect client payments and process according to office procedures
• Coordinate maintenance of office equipment
• Maintain office supply inventories
• Assist with bookkeeping functions as appropriate
• Maintain website, edit newsletters and electronically distribute to clients
• Other duties as assigned

Requirements

• Bachelor's degree in Business Administration, Management or related field (preferred)
• Proven experience as an Office Manager or in a similar administrative role
• Strong organizational and multitasking skills
• Detail oriented and accurate
• Excellent verbal and written communication skills
• Comfortable working in a stressful, fast-paced office environment
• Pleasant telephone and in person manners, sometimes under stressful conditions
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and practice management software
• Ability to work independently and as part of a team
• Strong problem-solving skills
• Must maintain office ethics and confidentiality
• Possess and demonstrate honesty, trustworthiness, respect, patience, flexibility, cultural and age sensitivity and a sound work ethic

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan