Office Manager & Executive Assistant - San Mateo, California

$75,000 - $95,000/Yr

Homeward - San Mateo, CA

Full-time - Mid Level

Remote - San Mateo, CA

Health and Personal Care Retailers

About the position

The Office Manager & Executive Assistant at Homeward will play a crucial role in creating a dynamic and efficient office environment while providing executive support to enhance productivity. This full-time, in-office position requires a proactive individual who can manage daily operations, foster a collaborative culture, and ensure that the office reflects the company's values and mission.

Responsibilities

• Oversee daily office operations to maintain a meticulously organized, functional, and productive workspace.
• Lead the ongoing design and enhancement of the office environment, ensuring every detail creates an inviting atmosphere.
• Act as a culture ambassador, shaping the energy and personality of the office.
• Plan and execute corporate and office events, ensuring professional and engaging experiences.
• Support employee onboarding and integrate new hires into the office culture.
• Manage office policies, procedures, and safety protocols.
• Coordinate with vendors, contractors, and IT to enhance office functionality.
• Provide executive-level administrative support, including managing calendars and scheduling meetings.
• Prepare and edit documents, presentations, reports, and correspondence for executives.
• Handle confidential and sensitive information with discretion.
• Coordinate executive meetings and special events, including agenda creation and follow-up on action items.

Requirements

• Proven experience in office management, executive assistance, or a similar dual role.
• Demonstrated leadership in shaping office culture and creating an inspiring workplace.
• Strong organizational and multitasking abilities with attention to detail.
• Extraordinary communication and interpersonal skills.
• Proficiency in Google Workspace, Microsoft Office Suite, and other relevant software.
• Problem-solving skills and ability to manage budgets.

Nice-to-haves

• Experience in design, interior design, and/or space planning.
• Experience in event management with attention to detail.
• Paralegal experience supporting document management and legal compliance.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Stock options
• Unlimited paid time off
• Vision insurance