Office Manager, Executive Assistant to Senior Rabbi

$65,000 - $75,000/Yr

Congregation Beth Am - Los Altos Hills, CA

Full-time - Mid Level

Los Altos Hills, CA

1,001-5,000 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Office Manager, Executive Assistant to Senior Rabbi is a detail-oriented professional responsible for ensuring the smooth operation of congregational processes. This role supports the Senior Rabbi by organizing meetings, managing administrative tasks, and serving as a welcoming point of contact for congregants and visitors. The position requires a proactive approach to maintaining office supplies and managing communication systems, all while fostering a positive environment within the administrative office.

Responsibilities

• Support Senior Rabbi in administrative tasks related to congregant life cycle events, communication, and scheduling.
• Anticipate needs of the clergy based on the Jewish calendar and project timelines.
• Maintain, procure, and organize office supplies, including printing equipment and informational collateral.
• Ensure the administrative office is welcoming, aesthetically pleasing, and helpful to the professional team and congregants.
• Manage Shulcloud congregant database, including updates and lifecycle reminders.
• Oversee systems of communication, including mail distribution and phone greeting.
• Order food for gatherings and events, coordinating with caterers and staff.
• Provide front office presence and perform general administrative work.
• Serve as the first point of contact for visitors and congregants, providing helpful information and direction.
• Prepare event supplies and mailings as needed.

Requirements

• Experience in office management or administrative support roles.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace, especially Excel and Sheets.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills.

Nice-to-haves

• Familiarity with Shulcloud or similar congregational management software.
• Experience in a religious or non-profit organization.

Benefits

• Salary range of $65,000 - $75,000 depending on experience.
• Health benefits available.
• Paid vacation and sick days.
• 403(b) retirement plan available after the first year of employment.