Office Manager/Executive Assistant

$50,000 - $53,500/Yr

Center For Leadership Development - Indianapolis, IN

Full-time - Mid Level

Indianapolis, IN

Social Assistance

About the position

The Office Manager/Executive Assistant at the Center for Leadership Development (CLD) plays a crucial role in organizing, coordinating, and managing the office operations and procedures to ensure the efficiency and effectiveness of the organization. This position is not only responsible for the administrative support to the President but also involves close collaboration with all departments to facilitate smooth operations and adherence to organizational procedures. The ideal candidate will possess excellent organizational and communication skills, demonstrating a commitment to maintaining a positive and efficient workplace environment. In this role, the Office Manager/Executive Assistant will handle a variety of tasks including scheduling meetings, compiling meeting notes, and managing the President's calendar. The position requires maintaining up-to-date contacts in Outlook, administrating the Purchase Orders process, and staying informed about CLD programs and events to assist visitors and callers effectively. Additionally, the role involves managing office supplies inventory, vendor relationships, and ensuring compliance with Standard Operating Procedures. The Office Manager will also oversee office equipment, manage space planning, and maintain daily logs of operational issues. Conducting safety drills, maintaining cleanliness in administrative offices, and assisting with data entry are also part of the responsibilities. The candidate must be flexible, efficient, and passionate about the CLD mission, demonstrating a strong character and the ability to work both independently and as part of a team.

Responsibilities

• Provides administrative support to the President, including scheduling meetings and updating calendar events.
• Maintains up-to-date Outlook contacts under the Global Address list.
• Administrates the Purchase Orders process on Monday.com, including obtaining leadership signatures.
• Stays current on CLD Programs and events to inform visitors and callers.
• Manages office supplies inventory, including ordering and storage.
• Manages office vendor relationships and follows Standard Operating Procedures.
• Maintains office efficiency by planning and implementing office systems and layouts.
• Manages space/infrastructure planning and provides resources when requested.
• Oversees office equipment and manages the room reservation process.
• Maintains daily logs of operational issues and conducts quarterly safety drills.
• Conducts weekly assessment and clean-up of the storage room and cleans refrigerators weekly.
• Assists in scheduling building tours and coordinates with staff on maintaining cleanliness.
• Complies with mandatory attendance at annual CLD events and assists with data entry as needed.

Requirements

• Strong organizational and communication skills with excellent grammar.
• Minimum two years in office management experience.
• Experience performing professional-level work requiring administrative and managerial methods.
• Working knowledge of database input and management.
• Functional skills with Windows 10, Microsoft Office, and Monday.com Project Management Software.
• Prior success at executing projects timely and achieving results on schedule.

Nice-to-haves

• Experience in customer service for at least 1 year.
• Bachelor's degree or an equivalent combination of education and experience.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Retirement plan