Jobot - San Francisco, CA
posted 4 months ago
We are seeking a dynamic, experienced, and highly motivated individual to join our team as a Permanent Office Manager/Executive Assistant in the Mortgage industry. This role is an integral part of our team, providing high-level administrative support to our executive team, while also overseeing the day-to-day operations of the office. This is an excellent opportunity for someone looking to apply their skills and experience in a fast-paced, challenging, and rewarding environment. The ideal candidate will have a strong background in administrative tasks, including detailed preparation of expense reports, and a proven ability to manage multiple tasks and projects with competing priorities and deadlines. In this position, you will manage and maintain executive schedules, including planning and scheduling meetings, conferences, and travel. You will also organize office operations and procedures, including filing systems, procurement of supplies, and management of clerical functions. Developing and maintaining an efficient documentation and filing system for both paper and electronic records will be crucial. Additionally, you will prepare and submit expense reports, ensuring accuracy and timely submission, and assist in the preparation of regularly scheduled reports, presentations, and other documents. As the point of contact for internal and external clients, you will maintain a high level of professionalism and confidentiality. You will coordinate project deliverables and follow up on outstanding items, act as an office manager by keeping up with office supply inventory, equipment maintenance, and other necessities. Furthermore, you will assist in the onboarding process for new hires and coordinate staff training sessions and seminars. This role requires flexibility and adaptability to perform other relevant duties as assigned.