Office Manager/Executive Assistant

$60,000 - $70,000/Yr

Unclassified - Raleigh, NC

Full-time - Entry Level

Raleigh, NC

About the position

Axios Custom Homes is seeking a dynamic and detail-oriented Office Manager/Executive Assistant who's ready to take the reins and help drive our rapidly growing company to new heights. If you're passionate about organization, thrive in a fast-paced environment, and have a knack for managing the details, this is the role for you! At Axios Custom Homes, we're more than just a construction company; we're innovators in custom home design and build. Founded this year, we've quickly established ourselves as a top contender in the custom home market. Our mission is to create beautiful, functional homes that are tailored to our clients' unique visions. We pride ourselves on our collaborative approach, working closely with clients through every stage, from initial concept design to the final walk-through. As a young company with ambitious growth plans, we're looking for someone who's eager to grow with us and help shape the future of Axios Custom Homes. As the Office Manager/Executive Assistant, you will be the organizational powerhouse behind our operations. You'll work closely with our founder to ensure the smooth day-to-day functioning of the business. This role is pivotal as we scale up, and you'll have the opportunity to make a significant impact on the company's success. Your responsibilities will include overseeing daily operations, managing schedules, coordinating meetings, and ensuring effective communication within the team. You will provide direct support to the founder, handling correspondence, preparing reports, and managing tasks to optimize his workflow. Additionally, you will assist in managing project timelines, liaising with subcontractors, and ensuring that all project details are tracked and communicated effectively. You will also serve as a point of contact for clients, providing updates and ensuring their needs are met with professionalism and care.

Responsibilities

• Oversee daily operations, including managing schedules, coordinating meetings, and ensuring effective communication within the team.
• Provide direct support to the founder, handling correspondence, preparing reports, and managing tasks to optimize his workflow.
• Assist in managing project timelines, liaising with subcontractors, and ensuring that all project details are tracked and communicated effectively.
• Assist with estimating tasks, including gathering bids from subcontractors and helping prepare preliminary estimates.
• Serve as a point of contact for clients, providing updates and ensuring their needs are met with professionalism and care.
• Build and maintain relationships with vendors and subcontractors, coordinating bids and ensuring timely communication.
• Assist in the establishment of a physical office space and manage its operations.
• Manage and optimize office processes, including invoicing, payroll, and accounts payable/receivable.
• Support HR-related activities, including onboarding new employees, maintaining personnel records, and managing employee communications.
• Assist in marketing initiatives, including social media management, website updates, and creating marketing materials.

Requirements

• Previous experience in an office management or executive assistant role is essential.
• Experience in the construction or real estate industry is a plus.
• Proven ability to manage multiple tasks and priorities with excellent attention to detail.
• Proficiency in office software and project management tools (experience with Buildertrend or similar software is an advantage).
• Strong written and verbal communication skills, with the ability to interact effectively with clients, vendors, and team members.
• A proactive approach to problem-solving with a can-do attitude.
• Experience in construction estimating is a plus but not required.
• Knowledge of basic accounting principles and experience with bookkeeping tasks.
• Ability to handle confidential information with discretion and professionalism.
• Exceptional organizational and time-management skills, with the ability to work independently and as part of a team.
• Strong interpersonal skills, with a customer-focused mindset.

Nice-to-haves

• Experience in construction estimating is a plus but not required.
• Experience with Buildertrend or similar software is an advantage.

Benefits

• Generous PTO, including vacation days, sick leave, and holidays.
• Opportunities for continued learning, training, and growth within the company.
• Hybrid work model with the flexibility to work remotely and in-person as needed.