Beacon Hill Staffing Group - New York, NY
posted 2 months ago
The Long-Term Temporary Office Manager & Executive Assistant position at a Real Estate Investment firm located in Midtown, Manhattan, is designed to provide essential support to the General Counsel and Senior Vice President. This role is critical in ensuring the smooth operation of the office and requires a commitment from early September through the end of October. The position is hybrid, requiring in-office presence from Monday to Thursday, with the flexibility to work from home on Fridays. The working hours are from 9 AM to 5 PM, making it a structured yet adaptable role for the right candidate. In this role, the Office Manager & Executive Assistant will be responsible for a variety of administrative tasks that are vital to the legal team’s efficiency. This includes managing the General Counsel's calendar, scheduling meetings, and coordinating occasional travel arrangements. The candidate will also assist the legal team with ad-hoc tasks as needed, demonstrating flexibility and a willingness to take on various responsibilities. Additionally, the role involves coordinating food and drink deliveries, setting up daily lunches and snacks, and managing office inventory by ordering supplies as necessary. The position also entails greeting and managing visitors to the office, answering phones, and handling mail and deliveries. Maintaining an organized filing system and ensuring that documents are easily accessible will be key components of the job. The ideal candidate will possess a proactive attitude, with a mindset that no task is too big or too small, and will have a strong attention to detail to ensure that all tasks are completed accurately and efficiently.