Office Manager/Executive Assistant

$52,000 - $52,000/Yr

Beacon Hill Staffing Group - New York, NY

Full-time - Entry Level

Remote - New York, NY

Administrative and Support Services

About the position

The Long-Term Temporary Office Manager & Executive Assistant position at a Real Estate Investment firm located in Midtown, Manhattan, is designed to provide essential support to the General Counsel and Senior Vice President. This role is critical in ensuring the smooth operation of the office and requires a commitment from early September through the end of October. The position is hybrid, requiring in-office presence from Monday to Thursday, with the flexibility to work from home on Fridays. The working hours are from 9 AM to 5 PM, making it a structured yet adaptable role for the right candidate. In this role, the Office Manager & Executive Assistant will be responsible for a variety of administrative tasks that are vital to the legal team’s efficiency. This includes managing the General Counsel's calendar, scheduling meetings, and coordinating occasional travel arrangements. The candidate will also assist the legal team with ad-hoc tasks as needed, demonstrating flexibility and a willingness to take on various responsibilities. Additionally, the role involves coordinating food and drink deliveries, setting up daily lunches and snacks, and managing office inventory by ordering supplies as necessary. The position also entails greeting and managing visitors to the office, answering phones, and handling mail and deliveries. Maintaining an organized filing system and ensuring that documents are easily accessible will be key components of the job. The ideal candidate will possess a proactive attitude, with a mindset that no task is too big or too small, and will have a strong attention to detail to ensure that all tasks are completed accurately and efficiently.

Responsibilities

• Assist the General Counsel with day-to-day administrative tasks including scheduling and calendar management.
• Coordinate occasional travel arrangements for the General Counsel.
• Assist the legal team with ad-hoc tasks as needed.
• Coordinate food and drink delivery and set up daily lunches and snacks.
• Manage office inventory and order supplies as necessary.
• Greet and manage visitors to the office space and answer phones.
• Receive, sort, and distribute mail and deliveries.
• Maintain an organized file system and documents.

Requirements

• 1+ year of administrative experience in a corporate setting.
• Strong attention to detail.
• No task too big or too small mentality.

Benefits

• Compensation of up to $25/hour DOE