Office Manager, Executive Asst, Data Base Admin

Tire Alliance Groupe - Florham Park, NJ

Full-time - Mid Level

Florham Park, NJ

Merchant Wholesalers, Durable Goods

About the position

The Office Manager, Executive Assistant, and Database Administrator at Tire Alliance Groupe plays a crucial role in ensuring the smooth operation of the organization. This position involves overseeing various administrative functions, managing office operations, maintaining essential databases, facilitating communications, and supporting marketing efforts, all while reporting directly to the President and CEO.

Responsibilities

• Help establish and maintain office protocols.
• Organize office operations and procedures, identify areas for improvement and implement changes to increase efficiency.
• Schedule meetings and appointments, handle communications professionally.
• Create and maintain accurate company databases and records.
• Manage member reports, vendor programs, and competitive data sets.
• Assist in written communications to members, vendors, customers, and other stakeholders.
• Ensure timely and accurate member communications, including vendor programs and purchase reports.
• Manage website updates and quarterly newsletters.
• Assist accounting department with QuickBooks input and organization of financial reports.
• Preparation and maintenance of accounting related spreadsheets.
• Perform minor accounting tasks using QuickBooks.
• Assist in coordinating company meetings and events, including scheduling, notifications, and catering arrangements.

Requirements

• Bachelor's degree required.
• 3-5 years of administrative and office management experience.
• Proficiency in domestic/international travel scheduling/booking and event planning.
• Exceptional organizational skills with the ability to prioritize effectively.
• Analytical and problem-solving skills.
• Excellent written and oral communication skills.
• Strong knowledge of various software systems and computer usage.
• Proficiency in Microsoft Office suite, specifically in Excel and PowerPoint.
• QuickBooks experience preferred.
• Ability to work independently with discretion and sound judgment.
• Innovative mindset to drive efficiency.
• Ability to implement and enforce policies in a member service-oriented manner.
• Adaptability to changing demands and priorities.

Nice-to-haves

• Experience with event management software such as Cvent is preferred.

Benefits

• Flexible workweek schedule.
• Competitive pay.
• Paid time off.
• Comprehensive benefits package including medical, dental, vision, 401(k), LTD, STD, HSA, Life insurance, and Accidental benefits.
• Opportunity to work with a dynamic team and interact with leading tire dealers in the industry.