Office Manager - Finance

Vermillion, City Of - Vermillion, SD

Full-time - Entry Level

Vermillion, SD

Utilities

About the position

This position assists the Finance Officer in preparing and analyzing financial records and reports for all City funds. It involves providing guidance to City Utility Clerks and maintaining daily contact with City department heads and various organizations to ensure effective financial management.

Responsibilities

• Oversees all office functions in the Finance Office.
• Assists in preparation of monthly and year-end payroll reporting.
• Maintains employee insurance files for workers comp, health, dental, and life.
• Assists in on-boarding new employees with our benefits package and benefit administration.
• Directs and maintains controls over the City's utilities and financial systems for accounts payable, accounts receivable, cash receipting, payroll, and budgeting.
• Prepares and reports monthly Sales Tax records.
• Maintains City utility records.
• Calculates yearly write-offs for Utility and Ambulance receivables.
• Provides training of utility clerks.
• Assists in preparing payroll, cash disbursements, and cash receipting as needed.
• Performs the duties of the Deputy Finance Officer in their absence.
• Attends City Council Meetings as needed.
• Assists with compiling financial information for the preparation of the annual City budget.
• Assists as needed in all aspects of Finance Office work, including utility customers.
• Oversees ordering of office supplies and forms and repair of finance office equipment.
• Performs other duties as assigned.

Requirements

• Minimum of associates degree in accounting, business administration, office management or related field.
• A minimum of three (3) years experience in office management is preferred or equivalent combination of education and experience.
• Knowledge of accounting software.

Nice-to-haves

• Courteous and friendly personality with a willingness to assist City staff and the public.
• Strong interpersonal and communication skills, both verbally and in writing.
• Working knowledge of modern office practices and procedures.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Ability to organize, plan, and prioritize work without close supervision.
• Ability to perform complex accounting and computer functions.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Retirement benefits