Office Manager Full Time Escondido

Uni Care At Home • Escondido, CA

433d • $52,000 - $62,400

About The Position

The Office Manager at Uni Care is responsible for overseeing all office activities, ensuring efficient operations, and maintaining patient and personnel records. This role is crucial in coordinating the intake process for new clients, managing documentation for compliance, and supporting the hiring and training of staff. The Office Manager plays a key role in maintaining a positive workplace environment and ensuring high-quality service delivery to clients.

Requirements

• Experience in office management or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using office software and databases.
• Ability to maintain confidentiality and handle sensitive information.

Nice To Haves

• Experience in healthcare or home care services.
• Familiarity with compliance regulations in healthcare.
• Skills in budgeting and financial tracking.

Responsibilities

• Coordinate all office activities including medical records and data entry.
• Maintain patient and personnel records and ensure confidentiality.
• Manage the intake process for new clients, including paperwork and assessments.
• Serve as the point of contact for clients and their families, addressing questions and concerns.
• Relay important information to caregivers regarding client needs.
• Ensure all required documentation is complete and compliant with state regulations.
• Monitor service delivery for quality and adherence to care plans.
• Assist with the hiring process, including initial screenings and interviews.
• Organize orientation and ongoing training sessions for staff.
• Track expenses and budgets for the office.
• Prepare payroll information for caregivers and office staff.
• Order and maintain office supplies and equipment.
• Coordinate maintenance and upkeep of the office space.
• Gather and analyze feedback from clients and staff to improve services.
• Implement and maintain office administrative systems and procedures.
• Ensure health and safety policies are up to date and adhered to.
• Screen applicants and arrange interviews for prospective employees.
• Maintain electronic database files on employees and their credentials.
• Update various forms, binders, policies, and procedures as needed.
• Oversee inventory records of medical and office supplies.
• Assist with audits of patient information.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid holidays
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Nursing and Residential Care Facilities
• Education Level: No Education Listed