Office Manager, Human Resources

Lindenwood University - Saint Charles, MO

Full-time - Entry Level

Saint Charles, MO

Educational Services

About the position

We are seeking a highly organized and dynamic Office Manager to join our Human Resources (HR) team. This role is essential for ensuring the smooth day-to-day operations of the HR office while providing support in managing HR-related activities and special event planning. The office manager for human resources is responsible for the operational aspects of fiscal, purchasing, employment and payroll administration. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to multitask effectively.

Responsibilities

• Prepares, submits, summarizes and communicates budget information for the assigned area
• Prepares and approves budget transfers and non-payroll expenditure transfers; reconciles spending authority
• Prepares and maintains internal accounting records and other duties related to fiscal administration, including receiving purchase orders, maintaining p-card information, and reconciling purchases
• Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases
• Arranges and coordinates travel for department staff, faculty, incoming guests, and speakers
• Prepares and approves online payroll certification, reviewing and reconciling pay distribution
• Fulfills purchasing requirements for assigned areas
• Maintains data entry for University systems
• Manages HR-related administrative duties, including scheduling meetings, handling correspondence, and maintaining HR documentation
• Coordinates HR supplies, equipment, and office space needs
• Assists in the planning, coordination, and execution of company events, such as team-building activities, holiday parties, and employee recognition events
• Manages event logistics, including venue selection, catering, transportation, and event materials
• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University's values
• Greets visitors, answers phones, responds to email, forwards messages and confirms appointments
• Composes and prepares written documents and correspondence for the office, including memos, letters, presentation, and spreadsheets
• Prepares brochures or web site content for communication within internal departments or external audiences
• Supports employment administration and human resources processes

Requirements

• Bachelor's degree
• Minimum of 3 years' experience in an office or administrative capacity
• Experience working effectively with diverse populations and using critical thinking skills preferred

Nice-to-haves

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and communication skills
• High attention to detail and a commitment to maintaining confidentiality
• Highly organized with the ability to direct multiple projects simultaneously
• Ability to use good judgment, think critically, and collaborate

Benefits

• Employer-paid tuition benefits for bachelor's (employee, spouse, and dependent) and master's degree programs (employee and spouse only)
• Tuition discounts for doctoral programs (employee only)
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday - Friday), and winter break (Dec. 23 - Jan. 1)
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included
• Professional development opportunities through the Lindenwood Learning Academy