Office Manager - LAS Advancement

University of Illinois - Urbana, IL

Full-time

Remote - Urbana, IL

Educational Services

About the position

The Office Manager for the College of Liberal Arts & Sciences (LAS) Office of Advancement is responsible for coordinating all administrative functions for the Director(s) of Development. This role includes managing calendars, expense reporting, travel arrangements, and data management, ensuring efficient operations within the office while maintaining confidentiality and professionalism.

Responsibilities

• Coordinate all administrative functions for the Director(s) of Development.
• Manage calendar appointments and coordinate with other professional staff.
• Produce expense reports for reimbursement of travel and personal expenses.
• Reconcile business expense transactions according to University procurement policies.
• Manage travel logistics for development directors, resolving conflicts proactively.
• Update and log donor information in the TED database.
• Screen and direct calls, responding to donor inquiries when possible.
• Assist with stewardship projects as needed.
• Maintain confidential donor, corporate, and personnel files.
• Utilize TED to create standardized reports and prepare meeting materials.
• Serve as a liaison with university departments on behalf of the development officer.
• Provide backup support for other clerical staff as needed.

Requirements

• High school diploma or equivalent.
• Two years of work experience comparable to the third level of this series.

Nice-to-haves

• Ability to communicate effectively with others.
• Awareness of cultural and linguistic differences.
• Commitment to diversity and inclusion.
• Solid interpersonal skills and professional acumen.
• Knowledge of travel logistics.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Knowledge of University and College requirements, procedures, rules, and regulations.
• Attention to detail and ability to multi-task.
• Self-motivated with good judgment and organizational skills.
• Ability to maintain confidentiality and handle sensitive matters with tact.