Office Manager/Operations

$60,000 - $70,000/Yr

Roessel Joy - Boston, MA

Full-time - Entry Level

Boston, MA

Administrative and Support Services

About the position

The Office Manager/Operations role at a Real Estate Organization in Boston is a full-time position focused on providing essential administrative support in a dynamic office environment. The role involves managing office inventory, greeting visitors, handling receptionist duties, scheduling meetings, and assisting the President and Vice President with various correspondences. This position is crucial for ensuring smooth operations within the office and requires a high-energy, personable individual who can effectively manage information flow and support team members.

Responsibilities

• Work closely with administrative staff to ensure smooth operations.
• Answer phones and direct calls to accountants and managers as needed.
• Record tenant and guest concerns and follow up with managers as necessary.
• Greet and assist guests in a professional manner.
• Take notes at meetings for review and circulation to attendees.
• Organize company schedules and events efficiently.
• Intake new employee files ensuring all necessary paperwork is included and properly filled out.
• Onboard new employees regarding health insurance and life insurance benefits as necessary.
• Manage information flow in a timely and accurate manner.
• Act as a point of contact among employees, customers, and external partners.

Requirements

• Proven experience in an administrative assistant or office manager role.
• Ability to work in the office every day.
• High energy and personable demeanor.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Flexible schedule