Office Manager/Payroll

$52,000 - $62,400/Yr

Steve's Plumbing Service - Pearl City, HI

Full-time - Mid Level

Pearl City, HI

Specialty Trade Contractors

About the position

Steve's Plumbing & A/C Service is seeking an Office Manager to join our local office in Pearl City, Hawaii. This position is ideal for someone looking for a supportive and family-oriented work environment. The Office Manager will play a crucial role in ensuring the smooth operation of the office by managing various administrative tasks, onboarding new hires, conducting orientation sessions, handling payroll duties, managing employee files, and overseeing vendor and inventory management. The Office Manager will also support the overall company initiatives through direct and indirect customer service and employee relations. In this role, you will be responsible for coordinating and facilitating the onboarding process for new hires in collaboration with the regional HR Business Partner (HRBP). You will conduct orientation sessions to introduce new employees to company policies, procedures, and workplace culture, ensuring that all necessary paperwork is completed and filed in compliance with state and federal regulations. Additionally, you will oversee site-level payroll activities, ensuring accurate and timely payroll processing in accordance with Hawaii wage and hour laws, and maintain payroll records while responding to payroll-related inquiries. The Office Manager will also maintain and update employee files, ensuring confidentiality and compliance with legal requirements. You will manage relationships with vendors, negotiate contracts, and oversee the procurement process while monitoring inventory levels to ensure that office supplies and equipment are adequately stocked. Staying up to date with Hawaii labor laws and ensuring compliance with state and federal regulations will be a key part of your responsibilities, along with supervising office staff and managing office budgets and expenses.

Responsibilities

• Coordinate and facilitate the onboarding process for new hires.
• Conduct orientation sessions for new employees.
• Oversee site-level payroll activities, including calculation of commissions and bonuses.
• Ensure accurate and timely payroll processing in compliance with Hawaii wage and hour laws.
• Maintain and update employee files, ensuring confidentiality and compliance with legal requirements.
• Manage relationships with vendors and oversee the procurement process.
• Monitor inventory levels and place orders for office supplies and equipment.
• Conduct regular inventory audits and maintain accurate records of transactions.
• Stay up to date with Hawaii labor laws and ensure compliance with regulations.
• Supervise office staff and delegate tasks as needed.
• Manage office budgets and expenses.

Requirements

• Minimum of 3-5 years of experience in office management or a similar role.
• Strong knowledge of Hawaii labor laws and payroll regulations.
• Excellent organizational and multitasking skills.
• Proficiency in office software (e.g., MS Office Suite, ADP payroll systems).
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with discretion.

Nice-to-haves

• HR related certification and/or education is highly encouraged.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Employee discount
• Paid sick time