Office Manager/Personal Assistant/Insurance Claims/Bookkeeping

$41,600 - $62,400/Yr

Unclassified - Montville, NJ

Full-time - Entry Level

Montville, NJ

About the position

We are seeking an experienced Office Manager/Insurance Claims Specialist who can also act as a Personal Assistant. This dynamic role requires someone adaptable, organized, and capable of handling both routine office tasks and more complex administrative responsibilities. The ideal candidate will be able to manage a variety of tasks, from office management to personal assistance, ensuring smooth operations in a fast-paced environment.

Responsibilities

• Answer incoming calls and manage related tasks, including checking insurance benefits for new patients and scheduling appointments.
• Make outbound calls to insurance companies to verify patient benefits, address unpaid claims, and confirm appointments.
• Manage personal tasks, such as scheduling personal appointments.
• Accurately enter insurance and patient payments into the EMR system.
• Maintain organized office files and documentation, ensuring all records are current and properly filed.
• Process payroll for contracted employees.
• Collaborate with team members to improve administrative efficiency and workflow.
• Handle inquiries related to accounts payable and receivable.
• Provide support to the owner and contracted staff with any tasks or projects as needed.
• Perform other general administrative duties as required.

Requirements

• Proven experience in bookkeeping or a similar role, ideally in a medical office setting.
• Strong organizational skills with high attention to detail.
• Proficiency in accounting software, Microsoft Office (Excel, Word), Google Drive, Docs, Sheets.
• Must have expertise in insurance billing and claims management, including appeals.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Office management or administrative support experience is essential.
• Strong problem-solving abilities and a capacity to manage multiple tasks effectively.
• Knowledge of EMR systems is required.
• Willingness to assist with personal and office-related tasks, including caring for an office puppy, scheduling personal appointments, and taking over company bookkeeping.
• Must be a quick learner, detail-oriented (especially with financial matters), and have strong follow-through on assigned tasks.
• Flexibility and a willingness to tackle a range of tasks are essential.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance