Office Manager/Project Administrator

$65,000 - $104,000/Yr

Boulo Solutions - Birmingham, AL

Full-time

Birmingham, AL

About the position

Boulo Solutions is partnering with a Birmingham, AL division of a larger construction company to hire an Office Professional/Project Administrator. This full-time, in-office position is crucial for supporting the office operations and assisting with project administration. The ideal candidate will be dedicated and organized, ensuring the smooth running of business operations and addressing the administrative needs of various projects. The role offers a flexible schedule, including a half-day on Fridays, and a salary range of $50,000 to $65,000. The Office Manager/Project Administrator will be responsible for a variety of tasks that include managing the business side of operations, coordinating internal meetings, processing invoices, assisting with project billings, and managing company document storage. This position also involves generating management reports, coordinating office functions, and assisting with marketing tasks such as RFP responses and monitoring website opportunities. The successful candidate will ensure compliance with company policies and represent the company in the community when appropriate. Additionally, the role includes assisting with project monthly reporting and automating processes to enhance efficiency.

Responsibilities

• Support the office in managing the business side of our operations.
• Act as Office Manager.
• Coordinate and prepare internal meeting agendas.
• Process invoices within the company accounting system.
• Assist with project billings and processing, including accounting entries.
• Provide correspondence assistance for contracts, proposal responses, and reporting.
• Manage company document storage within the electronic network.
• Oversee and process bi-monthly time sheets.
• Generate and update management reports.
• Coordinate office functions.
• Assist with marketing tasks such as RFP responses, company literature, and monitoring website opportunities.
• Ensure compliance with company policies and internal procedures.
• Represent the company in the community when appropriate.
• Assist with project monthly reporting and automate some of the processes to make more innovative for existing programs.

Requirements

• Familiarity with the construction, architecture, or real estate development industry.
• Proficiency in Microsoft Office products.
• Familiarity with Adobe, PowerPoint, or similar products.
• A willingness to continuously improve and maximize efficient output of information.

Benefits

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off