The Falcon Group - Miami, FL
posted 3 months ago
The Falcon Group is seeking an energetic Office Manager/Project Administrator to join our fast-paced engineering and architectural firm located in Miami, Florida. This role is crucial for ensuring that the day-to-day operations of the office run smoothly while providing support to various company functions. The Office Manager/Project Administrator will be responsible for sending proposals, reports, specifications, and other deliverables to clients, ensuring that all communications are professional and timely. The ideal candidate will have a strong attention to detail and the ability to manage multiple tasks effectively in a dynamic environment. In this position, you will proofread, format, and edit letters and reports, ensuring that all correspondence is client-ready. You will also be the first point of contact for visitors and clients, managing phone calls and messages with professionalism. Timely distribution of proposals and documents is essential, as is coordinating communication between departments to ensure that all deliverables are met on schedule. You will assist with administrative tasks, including managing office supplies, maintaining office conditions, and supporting the onboarding process for new hires. The role also involves managing vendor relationships, negotiating contracts, and ensuring that office equipment is functioning properly. You will work closely with the C.O.O. and HR to update office policies and assist with special projects as needed. This position does not have supervisory responsibilities but requires a proactive approach to support the team and contribute to the overall success of the organization.