OFFICE MANAGER/RECEPTIONIST

$45,000 - $50,000/Yr

Global Holdings Tulsa Llc - Tulsa, OK

Full-time - Entry Level

Tulsa, OK

About the position

The Office Manager/Receptionist at Global Holdings Tulsa LLC is a dynamic role that requires an energetic professional capable of managing various administrative tasks and providing executive support. This position is essential for ensuring the smooth operation of the office, supporting C-Suite executives, and maintaining a welcoming environment for visitors. The role demands strong organizational skills and the ability to work independently in a fast-paced setting.

Responsibilities

• Oversee the day-to-day operations of the office, including maintaining common areas, managing supplies, and ensuring the office is clean and well-kept.
• Organize and schedule meetings and appointments for C-Suite Executives.
• Expense report entry and management for C-Suite Executives.
• Assistance with travel arrangements and accommodations.
• Oversee visitors to the office and ensure a friendly, personal experience.
• Organize and order on-site catering.
• Liaise with facility management to maintain the office condition and arrange necessary repairs.
• Acting on-site safety coordinator.
• Assist with special projects and party planning.
• Assist Executive Team with occasional out-of-office errands.
• Assist Executive Team with other tasks as assigned.

Requirements

• High School Diploma or GED
• Exceptional organizational skills with a strong ability to prioritize and manage deadlines
• Excellent communication, interpersonal, and relationship-building skills
• Strong familiarity with key productivity tools (e.g., Microsoft Suite)
• Ability to work independently and cross-functionally with different departments.