Office Manager & Talent Acquisition Coordinator

$52,000 - $62,400/Yr

Serviceup - Los Gatos, CA

Full-time - Entry Level

Los Gatos, CA

About the position

We are seeking a motivated and organized Office Manager who will also take on the responsibilities of a Recruiting Coordinator. This hybrid role is crucial for maintaining a well-run office environment while supporting our HR team in recruiting top talent. The Office Manager & Talent Acquisition Coordinator will oversee daily office operations to ensure efficiency and productivity, manage office supplies inventory, coordinate meetings, and maintain a safe and pleasant work environment. Additionally, this role will involve working closely with HR and hiring managers to identify staffing needs, assist in developing job descriptions, screen resumes, schedule interviews, and manage candidate records. The ideal candidate will have proven experience in office management and HR coordination, strong organizational skills, and the ability to handle sensitive information with confidentiality.

Responsibilities

• Oversee daily office operations to ensure efficiency and productivity.
• Manage office supplies inventory and place orders as necessary.
• Coordinate and schedule meetings, appointments, and events.
• Maintain a safe, secure, and pleasant work environment.
• Handle general office administrative tasks such as filing, copying, and scanning documents.
• Liaise with building management and external vendors to address office maintenance and service needs.
• Work with HR and hiring managers to identify staffing needs and job requirements.
• Assist in developing job descriptions and posting job openings on various platforms.
• Screen resumes and applications to identify qualified candidates.
• Schedule and coordinate interviews between candidates and hiring managers.
• Manage candidate records and maintain the recruitment database.
• Conduct background checks and reference checks as required.
• Assist in preparing job offers and onboarding documentation.

Requirements

• Proven experience as an Office Manager, HR Assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office and familiar with office management software (Google Workspace).
• Experience in recruiting or HR coordination is highly desirable.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a proactive approach to problem-solving.

Nice-to-haves

• Familiarity with applicant tracking systems (ATS) and HR databases.
• Basic understanding of labor laws and hiring regulations.
• Previous experience in a fast-paced environment is a plus.

Benefits

• Competitive hourly rate.
• Flexible working hours.
• Opportunity to contribute to a growing company and make a significant impact.
• Collaborative and supportive work environment.