Office Manager with accounting experience

$55,000 - $60,000/Yr

Confidential - Honolulu, HI

Full-time - Mid Level

Onsite - Honolulu, HI

About the position

We are seeking a highly organized and proactive Office Manager with strong accounting experience to oversee daily operations and ensure the efficient functioning of our office. The ideal candidate will be responsible for managing administrative tasks, coordinating office activities, and maintaining financial records. This role requires a detail-oriented individual with excellent communication skills and a solid understanding of accounting principles.

Responsibilities

• Oversee daily office operations and ensure a productive work environment.
• Manage office supplies and inventory, including ordering and restocking as necessary.
• Coordinate office maintenance and liaise with vendors and service providers.
• Maintain accurate financial records, including accounts payable and receivable.
• Prepare and process invoices, expense reports, and payroll.
• Assist in budgeting and financial reporting, including monthly reconciliations.
• Provide administrative support to executives and staff, including scheduling meetings and managing calendars.
• Prepare reports, presentations, and correspondence as needed.
• Maintain filing systems, both electronic and physical.
• Foster a positive office culture and support team collaboration.
• Assist with onboarding and training new staff members.
• Organize company events and meetings as required.
• Ensure compliance with company policies and procedures.
• Maintain confidentiality of sensitive information and financial data.
• Support audits and regulatory compliance as needed.

Requirements

• Bachelor's degree in Business Administration, Accounting, or related field preferred.
• 3+ years of experience in office management and accounting roles.
• Proficiency in accounting software (e.g., QuickBooks, ERP and MS Office).
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.

Benefits

• Dental insurance
• Health insurance
• Paid time off