Office Manager

$50,000 - $50,000/Yr

Garcia Construction - Saint Louis, MO

Full-time - Entry Level

Saint Louis, MO

Specialty Trade Contractors

About the position

The Office Manager at Garcia Construction is a multifaceted role that encompasses accounting, human resources, and front desk responsibilities. This position is integral to supporting the administrative functions of the Garcia Companies, requiring a detail-oriented and organized individual who can manage various tasks efficiently while providing excellent customer service.

Responsibilities

• Process accounts payable and receivable, ensuring timely and accurate entries.
• Assist with payroll processing, including data entry and verification of employee hours.
• Prepare and execute weekly/monthly payment runs, including checks and electronic payments.
• Assist in reconciling vendor and credit card statements and resolving discrepancies.
• Maintain accurate vendor records, certificates of insurance, and tax documents.
• Support month-end closing processes by preparing accounts payable reports and reconciliations.
• Respond to vendor inquiries and provide exceptional customer service.
• Assist with audits by providing necessary documentation and information.
• Collaborate with other departments to streamline the accounts payable process.
• Assist with recruitment processes, including posting job openings, screening resumes, and scheduling interviews.
• Maintain employee records and ensure compliance with HR policies.
• Own the onboarding processes for new hires.
• Help coordinate employee benefits and assist with related inquiries.
• Participate in employee engagement initiatives and maintain positive workplace culture.
• Greet visitors and clients in a friendly and professional manner at the front desk.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Manage scheduling of conference rooms and appointments.
• Handle incoming and outgoing mail and packages.
• Maintain the front desk area and all common spaces, ensuring it is tidy and welcoming.

Requirements

• High school diploma or equivalent; a degree in accounting, finance, or HR is preferred.
• Previous experience in accounting, HR, or front desk roles is a plus.
• Proficient in MS Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, Appfolio, Sage, Yardi, etc.).
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with integrity.
• Ability to remain calm and professional in high-stress situations.

Benefits

• Health insurance
• Paid time off
• 401(k) matching