Office Manager

$60,000 - $70,000/Yr

Ardmor Construction - Saint Louis Park, MN

Full-time - Mid Level

Saint Louis Park, MN

Specialty Trade Contractors

About the position

The Office Manager at Ardmor Construction plays a vital role in ensuring the smooth and efficient operation of daily activities within the company. This position serves as the central hub for communication and coordination, overseeing systems and processes that align the team, inform clients, and advance projects. The ideal candidate will possess exceptional organizational skills and a proactive mindset, contributing to a supportive office environment that fosters success at all levels.

Responsibilities

• Serve as the central point of contact for all office operations, ensuring smooth communication and workflow.
• Coordinate and monitor key performance indicators to maintain alignment with company goals.
• Manage office supplies and inventory, ensuring the team has the necessary resources.
• Provide weekly reports on customer service concerns and propose actionable solutions.
• Act as a liaison between departments to ensure clear communication and alignment.
• Support team scheduling, including meeting coordination and calendar management.
• Develop and implement processes, training materials, and documentation to enhance efficiency.
• Continuously identify and address operational bottlenecks.
• Ensure compliance with company policies and procedures.
• Manage all hiring, onboarding, and training initiatives to provide a seamless employee experience.
• Oversee employee policies, conduct debriefs, and facilitate smooth exit procedures.
• Track employee attendance, vacation time, and other HR-related records.
• Oversee the inventory of office and field equipment, including computers, tablets, and phones.
• Plan for and manage technology upgrades to meet evolving needs.
• Troubleshoot basic IT issues or coordinate with external IT support when needed.
• File liens and maintain accurate legal and financial documentation.
• Handle check printing, deposits, and other financial administrative tasks with accuracy.
• Organize and maintain digital and physical filing systems for important company documents.
• Prepare reports, presentations, and other materials as needed for management.
• Plan and coordinate company meetings, events, and employee appreciation activities.
• Handle travel arrangements and accommodations for team members as necessary.

Requirements

• 3-5 years of management experience, ideally in a fast-paced or construction-related field.
• 2+ years of experience in HR operations, including hiring and onboarding.
• Meticulous attention to detail and a problem-solving mindset.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
• Exceptional verbal and written communication skills.
• Ability to multitask and prioritize effectively in a dynamic environment.

Benefits

• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance
• Free food & snacks
• Free uniforms
• Health insurance
• Paid time off
• Training & development
• Vision insurance