Office Manager

Belfor - Livonia, MI

Full-time - Mid Level

Livonia, MI

Specialty Trade Contractors

About the position

The Office Manager at BELFOR is responsible for ensuring the smooth operation of the company's support staff and administrative functions. This role involves organizing, planning, and overseeing the work of administrative assistants, managing office supplies, maintaining communication with employees and clients, and ensuring compliance with various regulations. The Office Manager plays a crucial role in maintaining an efficient and organized workspace, managing accounting functions, and fostering a positive work environment.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Communicate effectively and timely with employees and clients on needs and updates
• Manage and motivate employees through continued training and acknowledgement
• Effectively address and resolve employee or client conflicts as needed
• Apply as necessary and ensure compliance with Federal and State DOL, EEOC, OSHA, Davis Bacon regulations
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Participate in Bill Review process to ensure Client Job results are appropriate
• Improve employee and client retention rates through active communication and problem solving efforts
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• 2+ years general office management experience
• Strong math and data entry skills
• Construction or insurance industry experience preferred
• Microsoft Office (strong emphasis in Word & Excel)
• Ability to multitask in a fast-paced office environment
• English language literacy & fluency
• Oracle system experience ideal, including JD Edwards
• Customer Service
• Strong written and verbal communication skills

Nice-to-haves

• Experience with JD Edwards Multi-line phone system

Benefits

• 401(k)
• Medical
• Dental
• Vision
• Disability
• Life Insurance
• Employee Assistance Program
• Paid Holidays
• Paid Time Off