Office Manager

$65,000 - $65,000/Yr

Michele's Granola - Lutherville-Timonium, MD

Full-time - Entry Level

Lutherville-Timonium, MD

Food Manufacturing

About the position

Michele's Granola is seeking a full-time Office Manager to support Human Resources and manage a variety of office management duties. This role is crucial for payroll and HR administration, requiring a detail-oriented individual who can adapt quickly to the organization's needs. The Office Manager will be responsible for ensuring compliance with wage laws, managing employee data, and supporting the leadership team in various office tasks.

Responsibilities

• Analyze, prepare, and input payroll data including garnishments, vacation time, sick time, insurance, and 401(k) deductions.
• Utilize ADP system to produce accurate and timely weekly payroll.
• Ensure compliance with all applicable state and federal wage and hour laws.
• Process all worker's compensation and short-term disability insurance claims, and manage the FMLA process for employees when appropriate.
• Order, track, and maintain the company work shoes program.
• Review and respond to unemployment and garnishment claims with appropriate documentation.
• Manage company HRIS (ADP), ensuring it is accurate and up to date.
• Conduct regular employee data audits to ensure pay and work information is accurate.
• Complete all business memberships and policy renewals, including WEBNC certification and all company insurance policies.
• Collect, review, and distribute company mail daily, ensuring relevant mail is delivered to all parties.
• Process all company-related insurance claims and maintain vehicle registrations.
• Manage employee facility access and security levels via keycard management; support onboarding as needed.
• Work with Outsourced IT to ensure company technology is supported and functioning, including facility internet and telephone.
• Schedule and support facility tours and assist with miscellaneous office management tasks as identified by the leadership team.

Requirements

• Proficiency with or the ability to quickly learn the organization's accounting and payment systems, HRIS (ADP), and other critical management software.
• Proficiency with Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to operate independently and exercise initiative to solve problems with minimal guidance.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and act with integrity, professionalism, and confidentiality.

Nice-to-haves

• Associates or Business Certificate required; Bachelor's preferred.
• Prior office management experience required; five years' experience preferred.
• Prior experience with a HRIS system required.

Benefits

• 401(k)
• Competitive salary and benefits package
• Opportunity to work with a passionate and dedicated team
• Chance to make a significant impact on company growth
• Supportive and inclusive work environment