Office Manager

$72,800 - $83,200/Yr

Vaco - Phoenix, AZ

Full-time - Mid Level

Phoenix, AZ

Administrative and Support Services

About the position

Vaco Phoenix is seeking an experienced Office Manager to oversee daily office operations for a top client in Phoenix, AZ. This role involves managing administrative duties, ensuring a productive work environment, and coordinating various office functions. The position is fully onsite and requires immediate interviews.

Responsibilities

• Oversee daily office operations and ensure a productive work environment.
• Coordinate maintenance and repairs.
• Manage office supply orders, maintain master inventory listings, and keep inventory areas stocked and organized.
• Prepare FedEx and USPS packages for pickup, take Certified Mail to the Post Office, and drop mail off-site when the Postman doesn't arrive.
• Coordinate shipping/receiving for stock deliveries to the appropriate locations within the office.
• Manage vendor relations, addressing inquiries, concerns and requests promptly.
• Manage the Key Box so all keys are correctly labeled and color-coded.
• Assist Human Resources with office functions, employee celebrations, employee luncheons, potlucks, etc.

Requirements

• Strong written and verbal communication skills.
• Creative approach to problem solving, both independently and as part of a team.
• Ability to maintain a professional manner under stress.
• Experience with heavy scheduling and management of calendars.
• Detail-oriented execution of administrative activities, with high attention to detail, organization and prioritization.
• Strong technical and computer skills - Word, Excel, Outlook, Adobe, etc. a must.
• Ability to maintain confidentiality and handle sensitive information with discretion.