Office manager

Robert Half - Saco, ME

Full-time - Entry Level

Saco, ME

Administrative and Support Services

About the position

The Office Manager will be responsible for overseeing daily office operations, project administration, and facilities coordination in Saco, Maine. This role is designed for a highly organized and detail-oriented individual who can manage various administrative tasks and ensure effective communication within the team and with external stakeholders. This position offers a long-term contract employment opportunity.

Responsibilities

• Manage daily office operations and administrative tasks
• Oversee project administration, including scheduling, expense reporting, and invoicing
• Handle purchasing, materials, supply chain, and shipping receiving tasks
• Utilize office software for various tasks and projects
• Maintain independence in task execution and decision-making
• Ensure effective communication and coordination within the team and with external stakeholders.

Requirements

• Demonstrated experience in an Office Manager or similar administrative role
• Proficiency in Microsoft Office 365, with a strong focus on Excel, Word, and PowerPoint
• Proven experience as a Facilities Coordinator, with the ability to oversee office operations and procedures
• Solid experience in Project Coordination, ensuring efficient execution and follow-through on a variety of projects
• Excellent time management skills and the ability to prioritize work
• Strong organizational, planning, and problem-solving skills
• Exceptional verbal and written communication skills
• Ability to work in a fast-paced, dynamic environment
• Flexibility and adaptability to manage a range of different tasks and to work extra hours to meet deadlines.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan