Office Manager

$14,040 - $15,600/Yr

Swarthmore Presbyterian Church - Swarthmore, PA

Part-time - Entry Level

Swarthmore, PA

501-1,000 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Office Manager at Swarthmore Presbyterian Church is a part-time role focused on supporting the church's ministry and mission through effective management of office operations, volunteer coordination, and administrative support. The ideal candidate will embody a welcoming spirit and professionalism, ensuring a hospitable environment for congregants and staff alike.

Responsibilities

• Builds up a culture of hospitality to be experienced by all who enter the church.
• Manages volunteer receptionists, assigning appropriate tasks to support the ministry areas of the church.
• Oversees building access for employees and volunteers.
• Provides administrative support to the Deacon ministry of care and compassion, including managing groups in church database, segmenting audiences for various care programs, and maintaining online files.
• Provides administrative support to non-Session committees, including Presbyterian Women, Alternative Christmas Shop, and Fall Fair.
• Coordinates select events, as directed by program staff.
• Provides administrative support to Christian Formation, including managing groups in church database, segmenting audiences for the use of Mail Chimp and other communications, and maintaining media files.
• Supports the work of the Health and Safety Committee.
• In consultation with Business Office and staff, manages rental requests and agreements.
• Maintains office supplies and manages the maintenance of office machines and technology.
• Coordinates with the Business Office on network issues.
• Provides administrative support to the church archives.
• Other duties as assigned.

Requirements

• Strong communication, writing, and editing skills.
• Strong interpersonal skills, with the ability to recruit and manage volunteers effectively.
• Desire and ability to engage the congregation.
• Skill in the use of technology, with the ability to learn quickly and be resourceful.
• Ability to juggle multiple tasks and prioritize them.
• Familiarity with Office 365 (Word, Excel, Publisher, Outlook, PowerPoint), Sharepoint, One Drive, Windows 11, Servant Keeper, Mail Chimp, Google applications (Drive, Docs, Sheets, Forms, and Sites), Adobe Acrobat, Signup Genius, YouTube Studio, Zoom, Podbean, QR Code Generator, and Windows Movie Maker.

Benefits

• 401(k)
• Flexible schedule
• Paid time off