This job is closed
We regret to inform you that the job you were interested in has been closed. Although this specific position is no longer available, we encourage you to continue exploring other opportunities on our job board.
About the position
We're looking for a true unicorn — someone who thrives in a fast-paced, ever-changing environment and wears many hats with ease. As our Office Manager, you’ll be the heart of our Annapolis HQ, ensuring daily operations run seamlessly. You’ll own everything from greeting guests and managing office supplies to troubleshooting tech hiccups, coordinating team events, and keeping the vibe just right. This role will report to the Director of Operations and Employee Engagement. Job-Type: Full-time, non-exempt. Pay: $26-$32.00/hour. Hours: Monday-Friday 8:00-4:00 PM with a 30-min paid lunch.
Responsibilities
- Greet clients, guests, and team members warmly and professionally
- Manage incoming calls, mail, and packages
- Provide general admin support across departments
- Schedule meetings, coordinate calendars, and assist with document prep
- Maintain and organize shared office files and systems
- Own office supply inventory, snack/beverage orders, and vendor relationships
- Troubleshoot basic tech issues (copiers, conference room AV, etc.) and coordinate with IT when needed
- Ensure the office stays clean, organized, and welcoming
- Plan team lunches, birthdays, happy hours, and company-wide events
- Support employee recognition and engagement programs as needed
- Take on project-based work and lend a hand wherever needed
- Suggest and implement process improvements to make things run smoother
Requirements
- Previous experience in office management, administrative, or customer-facing role
- Strong organizational skills and attention to detail
- A tech-savvy mindset — comfortable with Microsoft Office and software tools
- Proactive and independent, with strong follow-through
- Great communicator with a warm, friendly demeanor
- Creative and resourceful — you see a problem and solve it before it becomes one
- Comfortable juggling multiple priorities without missing a beat
Nice-to-haves
- Ability to analyze and problem-solve
- Attention to detail
- Proactive approach
- High-level of communication
- Be a team-player
- Be flexible and adaptable to changes
Benefits
- 401(K) with employer match
- Dental, Vision, and Medical Insurance
- CareFirst Health Plan
- 75% Employer Paid for the employee
- HRA Funded Debit Card to cover deductible expenses
- Vacation and Sick leave
- Paid Maternity and Paternity Leave after 1 year of employment
- And more!
