Office Manager

$56,160 - $72,800/Yr

Archia Homes - Plymouth, MA

Full-time - Mid Level

Remote - Plymouth, MA

Construction of Buildings

About the position

The Office Manager will play a crucial role in overseeing the administrative aspects of construction projects at Archia Homes, a design/build firm specializing in custom homes and renovations. This position requires excellent organizational skills, the ability to multitask, and effective communication with clients, subcontractors, and team members. The Office Manager will be responsible for project coordination, financial monitoring, and maintaining office operations in a hybrid work environment.

Responsibilities

• Oversee the planning and delivery of construction projects from an administrative standpoint.
• Ensure that work is completed on time and within budget.
• Assist in creating, editing, and monitoring job estimates, proposals, and budgets.
• Communicate with clients, coworkers, subcontractors, and vendors via construction management software, email, phone, and in person.
• Collaborate with the financial manager to review job financial reports within QuickBooks and construction management software.
• Monitor and ensure timely payments to vendors.
• Create and process change orders for clients and work with the financial manager to monitor proper invoicing.
• Manage calendars, appointments, and meetings.
• Manage office supplies and maintain records using QuickBooks.

Requirements

• Proficiency in QuickBooks Online, Word, Excel, Zoom, and Google apps.
• Experience with relevant construction project management software (e.g., CoConstruct, BuilderTrend, Procore).
• Strong organizational and multitasking abilities.
• Excellent communication skills and resourcefulness.
• 1 year of construction experience (required).
• 1 year of administrative experience (required).

Nice-to-haves

• Experience in accounting is a plus.
• Design or architectural experience is a plus.
• CAD experience is a plus.

Benefits

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off