Office Manager

Brady, Martz & Associates, P.C. - Grand Forks, ND

Full-time - Mid Level

Grand Forks, ND

Professional, Scientific, and Technical Services

About the position

The Office Manager plays a crucial role in ensuring the smooth operation of the firm's office, directly impacting client service and team member retention. This position involves overseeing daily office functions, managing vendor relationships, and supporting the leadership team with various projects to achieve firm objectives.

Responsibilities

• Maintain documentation and improve efficiencies and standardization of firm processes and procedures
• Manage vendor relationships, office equipment, and office supplies inventory, placing orders as necessary
• Coordinate and manage maintenance of building and grounds, including day-to-day cleanliness and recommendations for maintenance and updates
• Provide administrative support, including scheduling and coordination of office or firm-wide events, training, and meetings
• Supervise, mentor, train, and oversee day-to-day operations for administrative team members
• Oversee day-to-day operations of accounts receivable and accounts payable, including posting client payments and bank deposits, printing invoices, and coordinating reimbursements
• Partner with human resources on recruitment and onboarding of new team members
• Assist the marketing team with coordination of local and firmwide marketing efforts
• Oversee local office sponsorship and donations
• Assist in managing local office client prospect calls
• Assist the Chief Administrative Officer with special projects
• Serve as the administrative lead for firm scheduling

Requirements

• Associate degree in business or relevant work experience required
• 3+ years of office manager experience preferred
• Strong technology skills including Microsoft Office applications
• Ability to work on multiple projects and meet deadlines
• Ability to communicate clearly in writing and verbally
• Team player
• Ability to think innovatively

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements)
• Group term life insurance
• Disability insurance
• Flexible spending accounts
• Flexible time off and paid leave program