Office Manager

The Salvation Army - Chicago, IL

Full-time - Entry Level

Chicago, IL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Office Manager at The Salvation Army's Child Care division is responsible for overseeing fiscal operations, managing administrative tasks, and supporting the Program Director. This role involves preparing budgets, tracking funds, and ensuring compliance with financial policies while maintaining a professional working environment. The Office Manager also plays a key role in human resources operations and collaborates with various departments to support the organization's mission.

Responsibilities

• Oversight of fiscal operations including timely voucher submission to funding sources.
• Serve as authorized signature on vouchers and check requests.
• Review reimbursement checks for submission to the finance office.
• Assist Director with attendance reports and grant budget applications.
• Review coding for monthly expenses and money orders to finance office.
• Develop grant budget applications in collaboration with the Director.
• Collaborate with other directors to develop department budget submissions.
• Maintain and update office equipment in collaboration with the Director.
• Track receipt of funds from funding sources to prevent overspending.
• Participate in the Child Care Program Management Team and communicate with staff.
• Prepare personnel actions and process insurance-related documents.
• Assist with budget review and maintain good staff relationships.

Requirements

• Minimum of two years of college education in a related field.
• Two years of administrative experience.
• Proficiency with all Microsoft Office software applications.

Nice-to-haves

• Experience in social service and early childhood programs.
• Strong interpersonal skills and service-oriented attitude.

Benefits

• Equal opportunity employer
• Encouragement for diverse candidates to apply