Office Manager

$45,000 - $74,210/Yr

Velocity Insurance Multiservice LLC - North Bergen, NJ

Full-time - Mid Level

North Bergen, NJ

About the position

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office, particularly in a medical setting. This role is essential for ensuring that the office runs smoothly, efficiently, and effectively while providing excellent support to our team and clients.

Responsibilities

• Manage day-to-day office operations, ensuring a productive work environment.
• Oversee vendor management, including negotiating contracts and maintaining relationships with suppliers.
• Handle budgeting and financial planning for the office, ensuring adherence to allocated resources.
• Supervise front desk activities, including scheduling appointments and managing client inquiries.
• Maintain organized filing systems for both physical and digital documents to ensure easy access to information.
• Coordinate team management tasks such as staff scheduling, performance evaluations, and training programs.
• Implement administrative procedures that enhance efficiency and productivity within the office.
• Monitor inventory levels of office supplies and place orders as necessary to maintain adequate stock.

Requirements

• Proven experience in office management or a similar role, preferably in a medical office setting.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent administrative skills, including proficiency in scheduling management and file organization.
• Familiarity with budgeting processes and financial oversight is highly desirable.
• Demonstrated ability to manage vendors effectively and negotiate contracts as needed.
• Strong interpersonal skills with a focus on team management and collaboration.
• Proficient in using office software applications (e.g., Microsoft Office Suite).