Office Manager

$33,280 - $33,280/Yr

New York Civil Liberties Union Foundation - Kingston, NY

Part-time - Entry Level

Kingston, NY

10,001+ employees

About the position

The Administrative Assistant position at the New York Civil Liberties Union (NYCLU) is a part-time role focused on providing essential clerical and administrative support to the organization's field programming and campaigns. The role involves managing office operations, assisting staff with scheduling, and coordinating logistics for events, all while promoting the NYCLU's commitment to diversity, equity, and inclusion.

Responsibilities

• Manage the front desk and greet visitors to the office.
• Perform administrative support duties, including correspondence via email and phone.
• Assist staff with calendaring and fielding schedule requests.
• Manage and reconcile office and staff monthly expenses, preparing check requests and expense reports.
• Maintain an inventory of office supplies and program materials, ordering new supplies as necessary.
• Participate in event planning and provide logistical support for special events.
• Attend in-person and virtual meetings to record notes and document follow-up items.
• Order food for meetings and coordinate delivery with management and vendors.
• Communicate with members, supporters, and volunteers, including via social media.
• Coordinate and book travel, registration, and logistics for conferences and trainings.
• Coordinate mass mailings and maintain contact lists.
• Provide support for client intake and correspondence with the Legal Department.
• Support the NYCLU's commitment to diversity, equity, and inclusion.
• Carry out special assignments and other duties as required.

Requirements

• Demonstrated commitment to the mission of the organization and passion for civil rights, racial and social justice.
• Bachelor's degree preferred or prior related experience in office management.
• Strong written and oral communication skills, as well as data management skills.
• Ability to develop and maintain effective relationships with diverse individuals.
• Demonstrated ability to track and report progress while meeting goals.
• Extremely detail-oriented and organized, with creative problem-solving skills.
• Ability to manage, prioritize, and complete multiple tasks under tight deadlines.
• Proficient in Microsoft Suite and video conferencing technology.
• Team-oriented and enjoys collaborative work environments.
• Strong comfort with social media tools and applications.
• Experience with bookkeeping and/or budget tracking.
• Ability to maintain confidentiality.

Nice-to-haves

• Experience in a non-profit organization.
• Familiarity with civil rights issues and advocacy work.

Benefits

• Competitive hourly wage of $16.48.
• Opportunity to work in a hybrid model.
• Potential eligibility for the Public Service Loan Forgiveness (PSLF) Program.