Office Manager

Ecology Action - Santa Cruz, CA

Full-time - Mid Level

Santa Cruz, CA

Professional, Scientific, and Technical Services

About the position

We are looking for a highly skilled Office Manager who can handle a variety of tasks and pivot between different areas of focus based on organizational needs. You'll be a key player across our many teams, ensuring smooth office operations, managing facilities, supporting procurement processes, and fostering a positive work environment.

Responsibilities

• Manage card key access, monitor security, support virtual receptionist and voicemail systems, develop office policies, maintain subscriptions and resources, handle shipping and receiving, and arrange logistical support for meetings and events.
• Serve as the point of contact for maintenance, health and safety, troubleshoot furniture and fixtures, support satellite offices, maintain a safe working environment, act as supervisor to Facilities Assistant, and manage office vendors.
• Support the executive team and program staff as needed with administrative tasks. Process checks and perform other accounting-related duties. Assist with travel arrangements. Coordinate company-wide purchasing, assure compliance with purchasing guidelines, and maintain records.

Requirements

• Minimum of 3 years' experience in a similar role or equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Strong verbal and written communication skills.
• Experience supervising/managing staff.
• Ability to work independently and handle multiple demands in a rapidly changing environment.
• Collaborative, detail-oriented, and committed to excellence.

Nice-to-haves

• Familiarity with non-profit and for-profit businesses.
• Experience with administrative functions, accounting, IT, and compliance.
• Commitment to environmental protection.