Office Manager

Volunteers of America South Central Louisiana - Alexandria, LA

Full-time - Entry Level

Alexandria, LA

About the position

The Office Manager at Volunteers of America South Central Louisiana is responsible for overseeing the daily operations of the Alexandria administrative office, which supports various services including homeless outreach, housing, family counseling, re-entry case management, and veteran services. This role involves managing office functions, providing clerical support, and ensuring a welcoming environment for visitors.

Responsibilities

• Open and close office building daily
• Provide oversight of day-to-day office operations
• Provide clerical support to the Regional Director
• Greet, assist, and monitor visitors
• Route division's mail and faxes
• Coordinate office operations & maintenance with vendors (alarm system, phones, copiers/ faxes, etc.)
• Maintain common areas
• Coordinate office inventory
• Maintain adequate office supplies
• Maintain calendar of meetings and events
• Responsible for reviewing completion and submission of new hire packets
• Provide office orientation, including emergency procedures, to new staff
• Maintain all staff training requirements
• Coordinate Advisory Board meetings, committee meetings, and staff meetings
• Accepting and timely reporting of donations
• Receive and process rental payments

Requirements

• High school diploma
• Valid driver's license & vehicle insurance
• Great organizational and communication skills
• Working knowledge of Microsoft Office Applications
• Office management and accounting experience preferred

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 403-B Pension Plan
• Short and Long Term Disability Insurances
• Life Insurance
• Paid annual holidays
• Vacation leave
• Sick leave