Office Manager

Vcita - Saint Petersburg, FL

Full-time - Mid Level

Hybrid - Saint Petersburg, FL

51-100 employees

Professional, Scientific, and Technical Services

About the position

The Office and Experience Manager will oversee the daily operations of the St. Petersburg office, ensuring a seamless and engaging experience for both on-site and remote employees. This role involves managing the physical office environment, coordinating IT needs, and leading onboarding processes, while also driving employee experience initiatives that reflect the company's mission and values.

Responsibilities

• Serve as the primary point of contact for both on-site and remote teams.
• Oversee office maintenance, facility improvements, vendor relationships, and IT equipment management, including asset tracking and orders.
• Lead the operational processes on all lifecycle events (onboarding, offboarding, leave of absence, birthday, anniversary etc.).
• Track and manage expenditures for office operations, IT equipment, and employee experience, ensuring spending aligns with budgetary constraints and reporting any variances or concerns.
• Lead the planning and execution of employee experience strategies that foster engagement, collaboration, and alignment with the company mission and company culture, while continuously supporting initiatives that strengthen a positive workplace atmosphere.
• Any other tasks or projects as assigned.

Requirements

• At least 2-3 years of experience in office management with a strong focus on team-facing responsibilities, preferably in a tech environment.
• Excellent problem-solving skills with a proactive approach, and the ability to think on your feet.
• Exceptional communication skills, written and verbal, with the ability to effectively support both on-site and remote employees.
• Comfortable being a key point of contact and a culture ambassador.
• Demonstrated ability to foster a positive employee experience and align initiatives with company culture.
• Proficiency in navigating a tech-driven environment, with strong confidence in working across a wide range of software and tools.
• Experienced in tracking budgets and monitoring expenses across multiple categories, and analyzing funds expenditure.
• Passionate about fostering a positive employee experience and promoting a vibrant company culture.

Nice-to-haves

• Familiarity with HRIS platforms.
• Proficiency in design tools like Canva.

Benefits

• Competitive pay and stock options
• Comprehensive health benefits package- 100% of premiums paid for health, dental, vision, life, and disability. 50% of Dependents' premiums.
• 401k with employer match
• Flexible Spending Accounts
• Observed holidays, generous PTO
• Generous Parental Leave plan
• Frequent team events and perks with a culture of collaboration, fun, and mutual support.