Office Manager

Largo - Wilmington, MA

Part-time - Entry Level

Wilmington, MA

Mining (except Oil and Gas)

About the position

We are seeking an innovative, enthusiastic, and dedicated individual to join our organization as the Office Manager on a permanent part-time capacity. Largo Clean Energy (LCE), a subsidiary of Largo Inc., headquartered in Wilmington, MA and working to become a leader in long-duration energy storage. The company's VCHARGE battery system uses patented battery technology and proprietary vanadium electrolyte processing to provide customers with safe, efficient, low-cost, and long-lasting, long-duration energy storage. The parent company, Largo Inc., is an industry leader in global vanadium supply with operations in Brazil and corporate headquarters in Toronto, Canada.

Responsibilities

• Support the AVP, Operations with calendar management, scheduling appointments, travel coordination, and expense reporting.
• Be the 'go-to' person to assist other departments where needed.
• Welcome visitors and direct them to their party as needed.
• Source and manage vendors of office-related goods and services (e.g. stationery, coffee machines, office equipment) and monitor costs of each, making recommendations of different suppliers where relevant.
• Manage office appearance, supplies and equipment.
• Plan/organize and implement events such as meetings, conferences, training events, and business dinners.
• Facilitate catering requests for scheduled lunches and meetings.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Book travel for the organization when needed.
• Perform receptionist duties: greet visitors, and answer and direct phone calls.
• Be a telephone system 'super-user' ensuring phone lists are updated and distributed.
• Manage corporate cell phone plan and monitor monthly costs and add-ons.
• Enhance administrative processes by identifying improvements and implementing solutions that save time and improve accuracy.
• Manage ad-hoc administrative requests, operative tasks within the office and special projects as needed.
• Ensure that all staff are provided with the level of support required to keep the company growing and maintaining its strength.

Requirements

• Degree in Administration, Business or Accounting
• Minimum of 3 - 5 yrs of previous administrative management or clerical experience
• Detail-oriented and able to multitask
• Experience in event planning and project management is an asset
• Strong MS Office Skills especially Word and Excel and other office technology
• Comfortable working in a fast-paced environment
• Strategic planning and business development skills

Nice-to-haves

• Experience in event planning and project management is an asset