Office Manager

About the position

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, our most valuable asset is our people. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage and passion to drive life-changing impact to ZS. Our most valuable asset is our people.

Responsibilities

• Partner with the Office Managing Principal on preparation for key meetings, including preparing and finalizing content/ coordinating with others for input and drafting office communications on important issues.
• Guide the various office teams on their responsibilities and ensure they are aligned on their responsibilities, have defined priorities, and execute against that plan.
• Manage and coach our administrative staff in their roles and assign responsibilities and set professional expectations with the administrative team.
• Define activities and generate ideas to drive further engagement and encourage in-person attendance in the office as well as other strategic office initiatives in partnership with the Office Managing Principal.
• Oversee the functioning and maintenance of office equipment and service calls and purchasing.
• Oversee internal and external client meeting coordination and project support (i.e. meeting room set-up, hotel accommodations, catering, etc.).
• Negotiate and manage vendor relationships.
• Coordinate building maintenance and janitorial service requests.
• Participate in administrative staff recruiting.
• Facilitate office orientation for new employees (office procedures, voice mail, etc.).

Requirements

• BA/BS degree required.
• 5-10 years successful prior work experience as administrative office manager or facilities manager.
• Previous experience managing administrative teams.
• Exceptional organizational skills, detail orientation, time management and flexibility.
• High degree of initiative and ability to troubleshoot, problem-solve and make decisions.
• Strong work ethic, professional presence, and hands-on style.
• Strong proficiency with MS Office products, Outlook and Internet search techniques.
• Ability to multitask in a fast-paced work environment, while maintaining a sense of humor.
• Strong values and ability to be a professional role model for the office in treating people right, doing the right thing, and getting it right.

Benefits

• Comprehensive total rewards package including health and well-being.
• Financial planning.
• Annual leave.
• Personal growth and professional development.
• Robust skills development programs.
• Multiple career progression options and internal mobility paths.
• Collaborative culture.