Office Manager

$47,840 - $52,000/Yr

First Church UCC Phoenix - Phoenix, AZ

Part-time - Entry Level

Phoenix, AZ

About the position

The Office Manager will oversee clerical and administrative functions within the church office, ensuring smooth operations and effective communication among staff, volunteers, and church members. This part-time role requires strong organizational skills and the ability to manage multiple tasks, including clerical duties, project coordination, and vendor management.

Responsibilities

• Prepare worship bulletins, including weddings and funerals.
• Prepare bulk mailings when necessary.
• Provide clerical assistance to Pastor, staff, and lay leadership.
• Order, stock, and monitor church/office supplies as needed.
• Assist in coordinating and supervising office volunteers.
• Assist members and visitors by phone or email as needed.
• Compile annual congregational reports.
• Compile documents needed for meetings, events, educational opportunities, and leadership retreats.
• Perform data entry for capturing/storing attendance for worship, meetings, and events with sign-ins.
• Cooperate with bookkeeper, band, and marketing staff members weekly, as needed.
• Assist in the coordination and supervision of office projects done with volunteers.
• Process Safe Church background & fingerprint checks for staff and volunteers.
• Collect required new hire paperwork and maintain conforming personnel files for all staff and contractors.
• Conduct periodic file review and/or audits to comply with church's Personnel Policy and other Labor laws.
• Maintain electronic file folders.
• Coordinate church calendar, including facility use by groups both inside and outside the church.
• Handle inquiries and bookings, contracts, contract renewals, and price setting for room use, weddings, and other events.
• Establish a vetting and approval process for pastors or moderators to approve new users based on alignment with church's values.
• Assist church leadership and Pastor regarding vendors onsite (cleaning, custodial, HVAC, etc.).
• Coordinate the ordering of custodial/facilities supplies and keep inventory of stock.
• Work with annual contract renewals for insurance and church operational contracts.
• Coordinate quotes, repairs, renovations, and additions to the physical plant as needed.

Requirements

• 3 years relevant work experience in a business setting required.
• Knowledge of computer systems, including word processing, electronic communication software, and membership software.
• Excellent verbal and written communication skills required.
• Experience with Microsoft Office: 2-3 years preferred.
• Customer Service experience: 3 years preferred.
• Administrative experience: 3 years preferred.

Nice-to-haves

• AA or BA preferred.