Office Manager

$37,440 - $37,440/Yr

The Bart Center For Music - Tulsa, OK

Full-time - Entry Level

Tulsa, OK

About the position

The Office Manager at the bART Center for Music is responsible for supporting the day-to-day operations of the center, focusing on student enrollment, event planning, and providing exceptional customer service. This role requires strong organizational and communication skills to manage administrative tasks and ensure a smooth operation within a creative and inclusive music education environment.

Responsibilities

• Assist prospective students in selecting appropriate programs, courses, and instructors.
• Manage and maintain the student enrollment system, ensuring all information is accurate and up to date.
• Coordinate with instructors to assign students to the correct classes or private lessons.
• Process registration forms, payments, and other student documentation when necessary.
• Provide orientation and introductory support for new students and families.
• Assist in planning, organizing, and coordinating a variety of events, including recitals, juries, concerts, workshops, and community outreach programs.
• Work with faculty and staff to schedule event dates, venues, and equipment needs.
• Promote and communicate events through email newsletters, social media, and other channels.
• Help with event logistics, including setting up venues, handling registrations, and managing event day operations.
• Provide on-site support during events, ensuring smooth execution.
• Answer phone calls, emails, and in-person inquiries in a professional and timely manner.
• Maintain student records, schedules, and class rosters.
• Assist with general office duties, such as filing, data entry, and preparing documents for the Executive Director and the Board of Directors.
• Help with communications between students, parents, instructors, and administration.
• Manage office supplies and assist with other administrative tasks as needed.
• Serve as the first point of contact for students and families, providing exceptional service and addressing concerns.
• Provide information and support regarding programs, events, and policies.
• Assist students and parents with scheduling and logistical needs for lessons, classes, and events.
• Ensure the office is well organized and that all necessary materials and resources are available for smooth operations.
• Maintain an updated calendar of events, deadlines, and appointments for staff and faculty.
• Assist with the promotion of bART Center's programs through local advertising, social media, and community engagement.

Requirements

• High school diploma preferred but not required.
• Previous experience in an administrative role, ideally within the music or arts education field.
• Customer service-oriented with the ability to interact with a diverse group of students, parents, and staff.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Passion for music and arts education is a plus!

Benefits

• Health insurance
• Paid time off