Office Manager

$54,450 - $76,125/Yr

EMCOR Group - Bakersfield, CA

Full-time - Mid Level

Bakersfield, CA

Construction of Buildings

About the position

The Office Manager at Contra Costa Electric, Inc. is responsible for overseeing and supporting all administrative duties within the office to ensure smooth operations. This role involves managing employee timecards, supporting payroll, processing expense reports, and handling various billing and accounts receivable tasks. The Office Manager also implements office policies, provides administrative support, and identifies opportunities for process improvements.

Responsibilities

• Perform receptionist duties: greet visitors, and answer and direct phone calls.
• Implement office policies and procedures.
• Provide administrative support, including scheduling group meetings, maintaining calendars, and creating reports.
• Manage and oversee employee timecards and ensure accuracy.
• Support payroll department in ensuring prompt payment to employees.
• Process expense reports and make check requests as needed.
• Work with project managers to submit contract progress and milestone billings.
• Input various customer billings into systems like SMART and Textura.
• Make accounts receivable calls and support revenue collections.
• Assist with accounts payable issues and reconcile vendor statements.
• Process rental invoices and manage office petty cash.
• Identify opportunities for process improvements and implement new systems.
• Request payment and performance bonds, as well as bid bonds.
• Manage certified payroll and job reconciliations.

Requirements

• 3-5 years of Office Management experience.
• High school diploma or GED required; Bachelor's Degree or currently pursuing preferred.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).
• Strong organizational, record keeping, and follow-up skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent oral and written communication skills.

Nice-to-haves

• Working knowledge of the construction industry, operations management, and safety practices.
• Business writing and reporting skills.
• Excellent customer service and interpersonal skills.
• Strategic, analytical, and multi-tasking skills.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Tuition reimbursement
• Vision insurance