Office Manager

$39,000 - $39,000/Yr

Tampa Bay Construction Services - Tampa, FL

Full-time - Mid Level

Tampa, FL

About the position

The Office Manager at Tampa Bay Construction Services is responsible for ensuring the smooth operation of the office, facilitating communication between various stakeholders, and managing administrative tasks related to construction projects. This role is crucial for maintaining an organized work environment and supporting project management efforts.

Responsibilities

• Assist in day-to-day operations, ensuring a well-organized and efficient office environment.
• Organize and maintain schedules for new construction jobs, including timelines, project deliverables, and resource allocation.
• Serve as a liaison between the office, construction crews, and clients to ensure clear communication and updates.
• Manage administrative tasks such as filing, invoicing, and maintaining records for ongoing and completed projects.
• Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Oversee the preparation and submission of permits, licenses, and other necessary documentation for construction projects.
• Monitor project progress and alert management to any delays or issues requiring attention.
• Maintain office supplies inventory and place orders when necessary.
• Support management with any additional tasks as needed.

Requirements

• Proven experience in office management, administration, or a related field (construction industry experience is a plus).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and handle a fast-paced environment.
• Familiarity with construction terminology and processes is a bonus.

Nice-to-haves

• Construction industry experience
• Familiarity with construction terminology and processes

Benefits

• Competitive pay starting from $750 per week
• Full-time contract position
• Opportunity to work in a dynamic construction environment