Office Manager

$60,000 - $70,000/Yr

Confidential - Belmont, CA

Full-time - Mid Level

Belmont, CA

About the position

The Office Manager will oversee all administrative tasks and ensure the smooth operation of the office in a family-owned kitchen remodeling company. This role requires strong organizational skills, excellent communication abilities, and the capacity to manage financial controls and people effectively in a fast-paced environment.

Responsibilities

• Manage office operations and ensure efficient workflow across each department within the company.
• Implement QuickBooks system.
• Implement operational software such as Jobtread or similar systems across the organization.
• Maintain office supplies inventory and place orders when required.
• Coordinate and schedule meetings and appointments.
• Manage budgeting and financial management tasks.
• Handle incoming calls and emails from clients, vendors, and other team members, responding to inquiries or directing them to the appropriate team member.
• Perform general clerical duties, including data entry, filing, and photocopying.
• Assist with project planning and coordination.
• Manage calendars and schedules for staff members.
• Oversee the maintenance of office equipment and troubleshoot any issues that arise.
• Collaborate with team members to ensure effective communication and coordination.

Requirements

• Excellence in QuickBooks accounting software.
• Experience in utilizing business relevant software.
• Experience in Purchasing/Buying.
• Strong budgeting skills and attention to detail and oversight of costs.
• Excellent written and verbal communication abilities.
• Experience in project planning and coordination.
• Proven ability to manage calendars and schedules effectively.
• Strong organizational skills with the ability to prioritize tasks.
• Expert in Microsoft Office Suite (Word, Excel, PowerPoint).
• Previous experience in an office management role is required.
• Ability to work independently as well as part of a team.

Nice-to-haves

• Ability to speak both English and Spanish will be considered a bonus.

Benefits

• Flexible schedule
• Health insurance
• Paid time off